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Office Coordinator

We are looking for someone that wants to grow into a full time Office Coordinator role. Starting rate is $30-35/hr based on experience, open to negotiation. Email your resume to info@smartdeptnyc.com.

Experience:

  • Basic fabrication experience/knowledge 

  • Experience in producing events

  • Experience with sourcing materials/props 

  • Valid Clean Drivers License (Ideal, but not required)

  • 4-6 years of experience in fabrication

  • Ideally 3+ years of experience in an administrative or management position

  • Background in fabrication, scenic department or design is always plus

 

Skills: 

  • Microsoft Office 

  • Google Suite

  • Basic Adobe Suite Skills 

  • Basic Canva

  • Big plus if you know basic sketchup

  • Bigger plus if you know basic Rhino 3D

 

Abilities: 

  • Ability to comfortably sit for 8 hours and type

  • Ability to physically help with installs as needed

  • Ability to go up and down stairs 

  • Comfortable using PC computers

 

Other Characteristics: 

  • Works well with a team 

  • Positive attitude, especially with clients 

  • Solution oriented

  • Punctual

  • Self starter

  • Good time management and organized

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Responsibilities

  • Tracking of Shipments; Managing returns  

  • Monitoring company and personal email 

  • Assisting with estimates 

  • Assisting with client communications 

  • Careful management of NDA disclosures 

  • Scheduling labor 

  • Project specific sourcing

  • Spreadsheet organization

  • Google drive organization

  • Scanning and filing receipts

  • Coordinate with clients, designers and other departments in the shop

 

Bonus points:

  • Can drive our company van to do pickups when needed 

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MEGA points:

  • Comfortable with driving a box truck 

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Apply Here
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